BID SPORTS INTERNATIONALDPL GUIDE
Testing Release 0.4.1

BID SPORTS INTERNATIONAL

DPL Backend Setup Guide

This interactive guide walks through the backend in the correct order. Complete each step, tick the confirmation box, then press Mark Step Done to unlock the next step. Progress is saved automatically in this browser.

Testing Release 0.4.1
20 players · 190 league matches · 19 rounds across five league weeks.
  • League Cup is still in development.
  • Verified identity onboarding is still in development.
  • Timer imports are still in development.
  • Final rating formulas await BSI clarification.
  • DCL dates await BSI clarification.

01

STEP 1 OF 18

Create the Club

Ready
WHAT THIS STEP DOES

Create the club record that players, coaches, umpires and seasons will be attached to.

WHERE TO GO

Back Office → Clubs

What to do

  1. Select the correct State.
  2. Enter a unique Club Code.
  3. Enter the Club Name.
  4. Enter Area / City.
  5. Enter the home Venue.
  6. Enter Owner / Licensee details where available.
  7. Enter Licence Number where available.
  8. Set Status to Active.
  9. Click Create Club.
Before you continue

The club appears in the Clubs list and is marked Active.

Important

Do not create the same club twice. If the club already exists, use the existing record.

02

STEP 2 OF 18

Register the 20 Players

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WHAT THIS STEP DOES

Add the permanent club membership records for the 20 players who may be selected for the season.

WHERE TO GO

Back Office → Members

What to do

  1. Select the correct Club.
  2. Set Member Type to Player.
  3. Enter First Name and Last Name.
  4. Enter Date of Birth.
  5. Enter State of Origin.
  6. Enter Occupation where required.
  7. Enter the player's Email address.
  8. Enter Phone where required.
  9. Leave Sports Office unselected for a normal player unless instructed otherwise.
  10. Add a useful Reason / Note.
  11. Click Submit for Approval.
  12. Repeat until all 20 players have been submitted.
Before you continue

You have 20 player membership requests ready for approval.

Important

Member registration is not the same as website Sign Up. Do not create duplicate member records.

03

STEP 3 OF 18

Register the Coach

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WHAT THIS STEP DOES

Add the coach as a club member. The coach is not one of the 20 playing positions.

WHERE TO GO

Back Office → Members

What to do

  1. Select the correct Club.
  2. Set Member Type to Coach.
  3. Enter the coach's details.
  4. Click Submit for Approval.
Before you continue

A coach membership request appears in Approvals.

Important

Coach membership does not automatically give backend permission.

04

STEP 4 OF 18

Register the Umpire

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WHAT THIS STEP DOES

Add the umpire as a club member. The umpire will later be assigned to specific fixtures.

WHERE TO GO

Back Office → Members

What to do

  1. Select the correct Club.
  2. Set Member Type to Umpire.
  3. Enter the umpire's details.
  4. Click Submit for Approval.
Before you continue

An umpire membership request appears in Approvals.

Important

Umpire membership does not automatically allow live scoring.

05

STEP 5 OF 18

Approve Memberships

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WHAT THIS STEP DOES

Approve the 20 players, coach and umpire so their memberships become active.

WHERE TO GO

Back Office → Approvals

What to do

  1. Click Refresh.
  2. Review each new membership request.
  3. Confirm the person's name, club and member type.
  4. Approve each valid request.
  5. Return to Members and click Refresh List.
Before you continue

20 players + 1 coach + 1 umpire are active memberships.

Important

If someone is missing, check Approvals before entering the person again.

06

STEP 6 OF 18

Create Login Accounts Where Needed

Locked
WHAT THIS STEP DOES

Create website logins only for people who need the member area or backend access.

WHERE TO GO

Public Site → Sign Up, then Back Office → Approvals

What to do

  1. Ask the person to Sign Up with their name, email and password.
  2. Use the same email as their membership record wherever possible.
  3. In Approvals, find the New Account request.
  4. Approve the account.
Before you continue

The approved user can sign in.

Important

You do not need 20 login accounts just to generate a 20-player league roster.

07

STEP 7 OF 18

Assign Staff Roles & Club Access

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WHAT THIS STEP DOES

Give authorised staff only the permissions they need.

WHERE TO GO

Back Office → Access

What to do

  1. Under Assign Role, choose the staff user's account.
  2. For an umpire who will score matches, choose Umpire / Live Scorer.
  3. Click Assign Role.
  4. Under Set Access Scope, select the same user.
  5. Choose One Club Only.
  6. Choose the correct Club.
  7. Click Set Scope.
Before you continue

The staff account has the correct role and is restricted to the correct club.

Important

A job title or membership type is not the same thing as backend permission.

08

STEP 8 OF 18

Create the DPL Season

Locked
WHAT THIS STEP DOES

Create the competition period that will hold the 20-player roster and fixtures.

WHERE TO GO

Back Office → Seasons

What to do

  1. Competition: DPL.
  2. Choose the correct Club.
  3. For a normal club DPL season, leave State and Region unselected unless required.
  4. Choose Year.
  5. Choose H1 or H2.
  6. Enter a clear Season Name.
  7. Format: Round Robin.
  8. Player Limit: 20.
  9. Enter Start Date and End Date.
  10. Click Create Registration Season.
Before you continue

The new season appears in the season dropdowns.

Important

If a season dropdown is empty, confirm the season was actually created first.

09

STEP 9 OF 18

Select the 20-Player Roster

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WHAT THIS STEP DOES

Choose exactly 20 approved players for this specific season.

WHERE TO GO

Back Office → Fixtures → DPL: Select the 20-player season roster

What to do

  1. Choose the correct Season.
  2. Select exactly 20 approved players.
  3. Confirm the counter says 20 of 20 selected.
  4. Click Save 20-player roster.
Before you continue

The season has exactly 20 selected players.

Important

Do not include the coach or umpire in the 20-player box. Check carefully before generating fixtures.

10

STEP 10 OF 18

Add Coach & Umpire to the Season

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WHAT THIS STEP DOES

Attach non-playing season staff separately from the 20-player roster.

WHERE TO GO

Back Office → Fixtures → Add a season official or coach

What to do

  1. Choose the Season.
  2. Select the approved Coach.
  3. Leave Seed Number blank unless instructed.
  4. Click Add to Season.
  5. Repeat for the Umpire.
Before you continue

The coach and umpire are attached to the season.

Important

They are season staff, not part of the 20 playing positions.

11

STEP 11 OF 18

Generate the 190 Fixtures

Locked
WHAT THIS STEP DOES

Create the full round-robin league fixture list for 20 players.

WHERE TO GO

Back Office → Fixtures → Generate Round Robin

What to do

  1. Choose the correct Season.
  2. Enter the Venue if requested.
  3. Click Generate Draft Fixtures once.
Before you continue

The season contains 190 draft league matches across 19 rounds.

Important

Do not repeatedly press Generate. Draft fixtures are private until scheduled and published.

12

STEP 12 OF 18

Schedule Fixtures

Locked
WHAT THIS STEP DOES

Give a fixture its real date, time and venue.

WHERE TO GO

Back Office → Fixtures → Set Match Schedule

What to do

  1. Choose the fixture.
  2. Check the two player names.
  3. Enter Date.
  4. Enter Time.
  5. Enter Venue.
  6. Click Save Schedule.
Before you continue

The selected match now has a valid schedule.

Important

Always confirm you selected the correct match before saving.

13

STEP 13 OF 18

Assign the Match Umpire

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WHAT THIS STEP DOES

Give an authorised umpire responsibility for the exact fixture.

WHERE TO GO

Back Office → Fixtures → Assign Match Official

What to do

  1. Choose the same Fixture.
  2. Select the Umpire.
  3. Choose Assignment Role: Umpire.
  4. Click Assign Official.
Before you continue

The umpire is assigned to the exact scheduled match.

Important

An umpire role does not automatically allow scoring every match.

14

STEP 14 OF 18

Publish Ready Fixtures

Locked
WHAT THIS STEP DOES

Make scheduled fixtures visible on the public DPL website.

WHERE TO GO

Back Office → Fixtures → Publish Scheduled Draft Fixtures

What to do

  1. Choose the correct Season.
  2. Click Publish Ready Fixtures.
  3. Confirm the action.
Before you continue

Published fixtures are visible publicly. Unscheduled draft fixtures remain private.

Important

Only publish fixtures that have valid date, time and venue details.

15

STEP 15 OF 18

Activate the Season

Locked
WHAT THIS STEP DOES

Move the competition into active play and set the current matchweek.

WHERE TO GO

Back Office → Seasons → Manage an Existing Season

What to do

  1. Choose the Season.
  2. Set Status to Active.
  3. Set Current Matchweek to 1 when play begins.
  4. Click Save Season Status.
Before you continue

The season is Active and the current matchweek is correct.

Important

Do not mark the season Completed until the legitimate competition has actually been resolved.

16

STEP 16 OF 18

Live Score the Match

Locked
WHAT THIS STEP DOES

Start the match, record supported events and publish score updates.

WHERE TO GO

Back Office → Live Scoring

What to do

  1. Log in as the assigned umpire or authorised BSI administrator.
  2. Choose the assigned match.
  3. Set Status to Live.
  4. Enter score updates as required.
  5. Use Record Event for supported events such as Yellow Card where needed.
  6. Click Publish Update.
Before you continue

The match can be seen as Live and score updates are accepted.

Important

Match events and match score are separate records.

17

STEP 17 OF 18

Complete Match & Check Ranking

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WHAT THIS STEP DOES

Save the final result and verify that league standings update.

WHERE TO GO

Live Scoring, then Public Site → Results / Ranking

What to do

  1. Enter the final Player 1 and Player 2 scores.
  2. Set Status to Completed.
  3. Click Publish Update.
  4. Open the public DPL page.
  5. Select the correct club.
  6. Open Results.
  7. Open Ranking.
  8. Confirm P, W, D, L and PTS update correctly.
Before you continue

The completed result appears publicly and league points update.

Important

Match score and league-table points are different. Current public rankings use league points.

18

STEP 18 OF 18

Announcements & Member Area

Locked
WHAT THIS STEP DOES

Test public/private communication and the member-facing area.

WHERE TO GO

Back Office → Announcements, then Member Area

What to do

  1. Publish a Public announcement.
  2. Publish a Players-only announcement.
  3. Publish a Coaches-only announcement.
  4. Check the public site only shows the public notice.
  5. Log in as a player and check My Profile, My Seasons and Club Messages.
  6. Log in as a coach and confirm coach-only messages are shown correctly.
Before you continue

Users see only the messages intended for their audience.

Important

Public notices and private member-area notices are separate.

GUIDE COMPLETE

✓ DPL Backend Setup & Testing Completed

All 18 guide steps have been marked complete in this browser.